Meetings and Conferences

Our Meetings Promise

From the initial enquiry to the completion of a successful event, we appreciate that every detail has to be just right. When you entrust us with your event, you can be assured that the hotel will deliver the contracted services in a professional and efficient manner.

Before the Event

• Your enquiry is responded to within three working hours.
• One selected member of the Conference Network Sales Team will become your dedicated contact.
• Your Conference Network offer clearly states all details and our delegate package rates make budgeting simple.
• Before your arrival, we reconfirm your schedule with you.

The hotel will be as flexible as possible in accommodating last-minute changes and requests. Any shortcomings will receive our immediate attention to ensure the continued success of your event. Our business objective is to achieve a successful partnership with your company and for Holiday Inn London-Chessington to be recognised as the preferred venue for conference organisers.

When you Arrive

• You will be greeted by your Conference Host - your contact throughout your event.
• The agenda will be confirmed and you will be shown the facilities and equipment.
• The meeting room will be ready at least one hour before the event is set to start.

During the Event

• We take care to ensure that you have a smooth and trouble-free meeting
• To keep you in touch, there is direct communication from the meeting room to your Conference Host
• An agreed message service ensures prompt delivery and minimum disruption
• Your timetable becomes our timetable
• You, as conference organiser, are entitled to VIP treatment throughout your stay, including late check-out on your final day.

Before you Leave

• Meeting with your conference host to ensure we met your expectations.
  
• Your feedback helps us to continuously improve the quality offered by Conference Network.

Conference Suites

The Meeting Network Lounge with large breakout area is suitable for catering purposes as well as networking events or evening receptions. During the day the lounge is available for breakout sessions or for individual business meetings. The Meeting Network Lounge also features high-speed wireless Internet access.

All of our conference suites offer the following:

• Flexible layouts to accommodate most events
• Modern Internet, ISDN and telecommunications technology
• Air conditioning
• Mood lighting
• Inclusive hot beverages throughout the day
• Dedicated Meetings Network host
• Fully stocked fridges with cold beverages and a range of snacks
• TV, video, flip chart, screen, whiteboard and clock
• Natural daylight and blackout blinds
• A range of great value conference catering options
• A range of additional equipment, including LCD projectors, is available in-house to rent

Room Capacities

Rooms Marked with a * are partitioned rooms.

Facilities

Meeting Equipment:

• Lecturn
• Overhead and data projectors
• 35mm projectors and screens
• Dancefloor
• Back projection capabilities
• Wi-Fi and high speed internet access
  in all meeting rooms
• Organiser’s Survival Kit in every
  meeting room

Meeting Support Services:

• Dedicated Meeting and Events co-ordinator on site
• Business Support Office

Delegate Packages

'Appetising ideas for your body and mind, in line with your ideas'

Our eight-hour Conference Network package includes all the essentials for a successful meeting:

• Tea / coffee on arrival
• Meeting room hire
• Morning and afternoon breaks with coffee, tea, biscuits, freshly prepared pastries and fresh fruit
• Lunch: Deli-style lunch served in Langata Brasserie & Grill or a freshly prepared choice of working lunches in the meeting room
• Conference Network equipment package
• Soft drinks and mineral water
• Stationery and survival kit
• 20% off all business services

Our 24-hour Conference Network package includes all the essentials for a successful meeting, as the 8 hour package plus:

• Dinner in Langata Brasserie & Grill
• Full English breakfast
• Accommodation, while accompanying partners stay free

Unique Delegate Packages

Why not upgrade your conference, and offer your delegates a unique opportunity to enjoy the full facilities of the hotel and Chessington World of Adventures. Each event can be personally tailored to your own requirements, but some perfect suggestions are:

• After Hours Zoo Experience
• Meet the Animals – "Train the Sealions", "Feed the Penguins", "Animal Antics"
• BBQ on the Langata Grill terraced seating area with views over the landscaped areas of the park
• Spend some time in the Chessington World of Adventures Park; Ride the Vampire, Tame the Runaway Train or just enjoy the famous and magic atmosphere